Executive Assistant ApplicationSeeking An Exceptional Personal & Executive Virtual Assistant for KC Baker. Is that you?
WHAT ARE WE LOOKING FOR?
WomanSpeak and KC Baker International are growing quickly, and we are seeking an exceptional Executive Virtual Assistant with the highest level of communication and interpersonal skills, a technically savvy background, and a passion for supporting women’s voices & leadership. We are looking for someone aligned with our core mission and values.
The person in this role will serve as the Personal and Executive Assistant to KC Baker, founder of WomanSpeak and KC Baker International.
WHO IS KC BAKER?
Previously an investment banking analyst and assistant for two US Senators, KC Baker is an international women’s thought leadership & public speaking trainer, speechwriter, and two-time TEDx speaker and is renowned for her unorthodox and highly effective methodologies.
She believes that the key to positive transformation in our world lies in supporting women in unleashing the brilliance of their voices
Featured in the Wall Street Journal, The Daily Love, and Women 2.0, KC has been hailed as “One of the Top Planetary Changemakers” by Origin Magazine.
She has supported thousands of women around the world in finding the freedom, confidence and clarity to speak up and create change. Her clients are women entrepreneurs and corporate leaders, authors, founders of foundations, Olympians, TED/TEDx speakers, politicians and non-profit social changemakers. Women who have worked with KC have gone on to speak on stages such as The American Heart Association, TED/TEDx, Wisdom 2.0, Bioneers, Emerging Women, Lamaze International, Princeton, Hass Business School at UC Berkeley, conferences and symposiums around the world, and local community gatherings
She is a graduate of the University of Pennsylvania and a lover of dance, singing and nature. She splits her time between Sedona, AZ and the Bay Area, CA and is the proud mother of her son, Connor.
ROLES & RESPONSIBILITIES
Please read the description below to determine if this role is a fit for you (and to make sure you feel our vibe).
>> Manage KC’s email inbox and answer email inquiries.
You’ll support KC by managing her email inbox. Your email responses will be timely, helpful and heartfelt. You will coordinate responses with KC as necessary and follow-through accordingly.
>> Manage KC’s calendar and support all scheduling.
You’ll work closely with KC to create an organized, informative calendar + schedule, intuitively considering her personal needs, her clients needs, and the needs of the business. You’ll be thoughtful to share all necessary details so that KC can quickly join and be informed about meetings, appointments, and scheduled events. You’ll remind her of important details as needed and well ahead of time.
>> Nurture and support private clients.
You’ll take the lead on nurturing current and prospective private clients through their work with KC. You’ll oversee agreements, schedule sessions, give warm welcomes, answer questions, manage payments, follow-up with support, and much more. You’ll cheerlead them through the experience of working with KC. You’ll be their compassionate and knowledgeable go-to gal.
>> Assist clients with technical support and troubleshooting.
You’ll guide all private clients through any bumps in the road they might experience with the online component of our programs – both technical and non-technical. You’ll also gracefully resolve billing issues, record updates, scheduling changes, and other customer service issues.
>> Support with public relations.
You’ll respond to PR inquiries, schedule and support interviews, book speaking engagements, and research new opportunities when necessary.
>> Manage and track business invoices.
You’ll manage any invoices sent to the company, coordinating with our bookkeeping to make sure that we have organized and informative records of all invoices and payments.
>> Support KC’s travel planning and logistics.
KC has an extensive travel schedule. You’ll support with strategically planning, booking, and providing an informative and detailed travel plan.
>> Handle select personal support requests.
You’ll support KC with her personal appointments and needs as requested. You have no problem with getting to know KC’s personal life and thinking proactively about how to best support her personal needs while considering her business as well.
>> Innovate working procedures.
You’ll follow our established procedures while also keeping an eye out for how we can improve the way we operate.
>> Admin Support.
You are resourceful and excited to learn new skills with online business tools. You should be comfortable working with:
- Ontraport (or a comparable CRM)
- Microsoft Office
SKILLS & COMPETENCIES
EXCEPTIONAL COMMUNICATOR (READ THIS).
This is the absolute MOST important quality. You deeply value your high level of personal responsibility, self-accountability, and integrity. You are proactive when it comes to communication. You are willing and eager to receive both celebration and constructive feedback to support your growth—personally and in the best interest of the business. When admist conflict, you move through it quickly and with professionalism—you don’t take business conflict personally. You’re tactful, loving, and clear in all of your email communication. You’re highly personable, well spoken, warm and friendly, and absolutely delighted to be in a intensive support role.
You might not know all the answers, but you know how to find them quickly and search on your own as the first response. And, when you’re stuck, you reach out to the team thoughtfully.
SELF-MOTIVATED AND TAKES DIRECTION.
You know how to independently manage your workload and you respond to last-minute curve balls with ease. You thrive on learning new things and finding solutions, even in fast-paced environments. Taking direction gracefully, then making it all happen, is your specialty.
DEADLINE DRIVEN AND FOCUSED ON THE DETAILS.
Completing tasks on time is how you like to do it. You value follow-through and are over-committed from start to finish. You’re organized and a planner. And you’re not just a double-checker, but a triple, quadruple-checker for potential issues.
DEVOTED TO POSITIVE CLIENT RELATIONSHIPS.
When you’re interacting with our clients, you imagine yourself in their shoes. You respond with empathy and don’t take their frustration to heart. You have a good sense of when to be friendly and accommodating, and when it’s time to be firm.
WILLING AND EXCITED TO LEARN & GROW.
You want to grow in your role with our team. You are excited to take on new and outside of your comfort zone tasks so that your build your skill set and value to the team. You are dedicated to your work in supporting a virtual business (and you are not building a separate unrelated business, which leaves you distracted, on the side). You have a can-do attitude, and are willing to stretch your edges.
COMPENSATION & REQUIREMENTS
- Open to applicants who live in the US and Canada.
- Must be fluent in English (both speaking and writing).
- A dedication and energetic buy-in to the mission & values.
- Availability and work performed generally during core WomanSpeak business hours (9am-4pm Pacific Time).
- Willingness to extend work hours during launch time.
- Weekly Accountability via 15five (https://www.15five.com).
- Personality assessment upon hiring.
- Compensation is both hourly + profit sharing.
This is a part-time position in a rapidly growing company. The role starts at 15-25 hours per WEEK with competitive market pay for a Executive Virtual Assistant. Compensation is hourly for the first 90 days, then compensation includes a profit-sharing component. Opportunities for growth available.
If you’ve read the Executive Assistant description and your heart is screaming YES, then submit your application today.
1. APPLICATION: Click here to apply. Be sure to be thorough and thoughtful in your application responses. We will read these in detail.
2. RECOMMENDATIONS: You are required to submit 3 recommendations via email to email@example.com. At least 2 of those recommendations must be from professional references and comment on the level of your experience and qualities of your professionalism. Recommendations will ONLY be accepted if the email subject line is: “YOUR NAME: Recommendation Letter”. Thanks for honoring our request!
3. DEADLINE: Applications will be accepted through EOD Wednesday, December 5th.